Current Students Chevron Disability Services (ADA) Chevron Documentation Guidelines for Accommodation Requests

Documentation Guidelines for Accommodation Requests

When evaluating documentation and determining appropriate accommodations, several key factors are considered. Below is the list of documentation requirements.

Source
  • Issued by a qualified professional (e.g., medical doctor, psychologist, licensed clinical social worker) with appropriate credentials and licensing.
  • Clearly dated, legible, and includes contact and licensing information to verify authenticity.
  • Preferably provided directly by the qualified professional. If submitted by a third party, it must identify the qualified professional.
Diagnosis
  • Clearly states the diagnosed disability or condition.
  • Based on objective diagnostic criteria (e.g., medical exams, clinical evaluations).
  • Includes complete diagnostic assessments.
  • Specifically describes how the diagnosis applies to the individual student.
Functional Limitations
  • Details how the disability impacts the student academically, including when and where limitations are likely to occur.
  • Describes the frequency, severity, and duration of limitations—especially important for conditions that are intermittent or cyclical.
  • Documentation must be recent enough to reflect the student’s current functional limitations.
  • Limitations must be supported by objective assessment data.
  • Requested accommodations must directly address the documented limitations.
Questions?

If you or your qualified professional has questions, please contact:

 

ADA Coordinator
801-627-8300
ada@otech.edu

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